Planning For Real®
So you've heard of "Planning for Real®" - it's a model, right? Well, not quite. "Planning for Real®" is a nationally recognised process of community consultation. It begins with contacting the local community networks and reaches a conclusion with the formation of an Action Plan for taking forward the decisions made during the process. Of course, it can be revisited at any point; models are often kept and used many times.
NIF: What is "Planning for Real®"?
Email newtonhillpfr@yahoo.co.uk
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Draft Minutes of the 1st Steering Group meeting held on 29th October 2008
Present: M Morgan, D Lawson
In Attendance : Kincardine and Mearns Community Planning Officer (JC), Senior Community Development and Learning Worker (LB)
1) Web site
Action: D Lawson to contact the NVA webmaster to see if our minutes can be published on their web site.
2) Date and location of PfR public meeting
It was agreed that there may be a need for two meetings to be held at the Bettridge Centre and another one at Muchalls. The date will be sometime in the Spring of 2009 depending on the availability of the Bettridge Centre. JC said that, from experience, Sundays are not a good day for residents to attend these meetings. LB said that resources like C.O.M.E.T. were available to make the public meetings more attractive. A photographic exhibition could also attract residents to the event.
SurveyMonkey software could be used for questionnaires.
Action: D Lawson to check dates available/unavailable at the Bettridge Centre.
3) Map and Model
It was agreed that a scale of 1:500 would be the best for the built-up areas of the model and that a smaller scale should be used for open fields. A source for expanded polystyrene has been located, but there is still a need to find an inexpensive source for cardboard.
It was thought that the model could be stored at the Bettridge Centre after it has been used.
Action: M Morgan to contact KMAP about a source for cardboard.
Action: D Lawson to contact various groups to look for model builders and to make a directory of local groups.
Action: M Morgan and D Lawson to decide which maps to have printed for the models.
4) Funding
Action: M Morgan to contact KMAP about funding for the project.
5) Name of procedure
Various name were put forward, including: Wouldn’t It Be Good If, What If, Time To Have Your Say, NMCCC – Planning For Real. It was agreed that the correct name was very important and would be discussed again at the next meeting.
6) Date of Next Meeting.
8pm on 10th December 2008.
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Agenda for the 2nd Steering Group meeting to be held on 10th December 2008
1) Minutes
2) Date and location of PfR public meeting
3) Map and Model
4) Funding
5) Name of procedure
6) AOCB
7) Date of Next Meeting.
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Minutes of the 2nd Steering Group meeting held on 10th December 2008
Present: M Morgan, D Lawson.
In attendance: Kincardine & Mearns Community Planning Officer (JC),
Senior Community Learning & Development Worker (LB).
1) Web site
Action: D Lawson to publish the minutes on the NVA web site.
2) Date and location of PfR public meeting
A new development worker has been appointed to KMAP to support local groups. It is anticipated that they will attend the next meeting.
It was proposed that the two meetings to be held at the Bettridge Centre should be on a Friday evening and on Saturday to minimise the effort required in setting up the displays. The preferred dates would be 24th and 25th April 2009, but this would depend on the availability of the hall.
Action: D Lawson to check available dates and book the hall.
3) Map and Model
D Lawson showed a couple of 1:600 scale maps that had been obtained from the Aberdeenshire Roads Department. The black & white map was preferred to the pre-coloured map. An inexpensive source for cardboard has been found. Further discussions with the Roads Department are needed to establish the optimum size of each map.
Action: D Lawson to contact the school regarding the building of the 3D models.
Action: M Morgan and D Lawson to decide the size of the maps to have printed for the models.
4) Funding
KMAP have agreed to fund the project.
5) Name of procedure
It was decided to ask the Community Council to come up with a name for the procedure.
6) AOCB
It was agreed that more people should join the steering group and that meeting should be held in a more public location.
Action: M Morgan and D Lawson to encourage more people to join the Steering Committee.
7) Date of Next Meeting.
8pm on 28th January 2009 in the Lounge of the Newton Arms.
Agenda for the 3rd Steering Group meeting to be held on 28th January 2009
to be held in the Lounge of the Newton Arms.
1) Minutes
2) Date and location of PfR public meeting
3) Map and Model
4) Name of procedure
5) AOCB
6) Date of Next Meeting.
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Minutes of the 3rd Steering Group meeting held on 28th January 2009
Present: M Morgan, D Lawson.
In attendance: Senior Community Learning & Development Worker (LB),
Development Worker for KMAP (JK).
1) Date and location of PfR public meeting
The original dates of 24th and 25th April 2009 are no longer available at the Bettridge Centre. May 7th and 9th have been provisionally booked, but after discussion it was agreed that one day should be enough for a public meeting and that the 9th May should be confirmed. A meeting in Muchalls may also be arranged.
Action: D Lawson to confirm booking and pass invoice to JK for payment by KMAP. Also book tables and display stands, if available.
Action: LB to organise climbing wall and the Community Outreach Mobile Education Training (COMET) van. LB to liaise with Bettridge Centre.
2) Map and Model
A full set of maps have now been obtained from the Aberdeenshire Roads Department. The cardboard backing has been ordered and will be available soon. JK said that KMAP can provide stationery for use at the public meeting.
Action: D Lawson to order the polystyrene to mount the maps on.
Action: D Lawson to source paint, brushes and paste for making the models.
Action: M Morgan to source thin cardboard and parcel tape.
Action: LB to look into publicity for public meeting.
3) Name of procedure
The Community Council thought that the procedure should be called Planning For Real as most people would be able to identify that. It was agreed to use that name, but publicity should stress that the event would cover both development planning and community planning.
4) AOCB
The event is more than just the public meetings, for the event to be inclusive other methods of gathering the views of the community would be needed. The subjects of posters and surveys were discussed. It was agreed that a questionnaire should be developed that could be answered online (Survey Monkey) or in a paper format.
It was also suggested that briefing notes should be available at the public meeting.
Action: LB to look at existing questionnaires for ideas.
Action: M Morgan to draw up a list of supporting information for the event.
5) Date of Next Meeting.
8pm on 25th February 2009 in the Lounge of the Newton Arms.
Agenda for the 4th Steering Group meeting to be held on 25th February 2009
to be held in the Lounge of the Newton Arms.
1) Planning for Real public meetings
2) Map and Model
3) Surveys and Questionnaires
4) AOCB
5) Date of Next Meeting
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Minutes of the 4th Steering Group meeting held on 25th February 2009
Present: M Morgan, D Lawson.
In attendance: Senior Community Learning & Development Worker (LB),
Kincardine & Mearns Community Planning Officer (JC)
1) Date and location of PfR public meeting
The Bettridge Centre has been booked for the 9th May. A meeting in Muchalls may also be arranged.
The COMET has been booked. The Climbing Wall has been reserved and awaits confirmation that KMAP will meet the cost of hiring it.
The Voxur Box (video diary machine) was discussed, but no decision was made about using it.
Action: D Lawson to ask about display stands, if available.
Action: D Lawson to ask about pictures at library to see if they can be used at the public meeting.
Action: D Lawson to ask the Bettridge Centre about providing refreshments on the day. KMAP should pay for these.
Action: M Morgan to determine if a flyer could be included in the next issue of the Newsey.
2) Map and Model
A full set of maps have now been obtained from the Aberdeenshire Roads Department. The cardboard backing and polystyrene have been delivered and assembled. Some card and painting materials have been purchased.
Action: M Morgan to source coloured thin card for action cards.
Action: M Morgan to photocopy house masters for distribution to model builders.
Action: M Morgan to stick maps to base boards.
Action: M Morgan to contact the school about making models.
3) Surveys and Questionnaires
An outline questionnaire was discussed and it was noted that questions should be open and quantifiable, where appropriate.
The Local Community Profile should be available by May. The author of the Community Profile will attend the next Steering Group Meeting.
4) AOCB
Action: LB/JC to source supply of t-shirts for organisers at the event.
5) Date of Next Meeting.
7pm on 25th March 2009
Agenda for the 5th Steering Group meeting to be held on 25th March 2009
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1) Planning for Real public meeting
2) Model
3) Surveys and Questionnaires
4) AOCB
5) Date of Next Meeting
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